Tracking employee time started simply enough through the old timesheet method. Small to medium scale organizations used this method to track every employee, project or client and its corresponding billable and non-billable hours. But as the introduction of the computer in the workplace was popularized and organizations grew larger and larger, the digitalization and automation of this process have been thought of. This then led to the use of spreadsheet programs. However, spreadsheets were too time-consuming to construct. Hence, time tracking templates were developed.
The time tracking template is a critical tool in a manger’s kit. It is a pre-formatted document that records the hours spent completing tasks and projects. Time tracking software supplies these templates to make management of files easier and more efficient just by a click of a button. The need to create from scratch a timesheet for all similar tasks such as tracking employee’s time and attendance, project assignments, or client’s payables is eliminated. Thus, allows for more time in the actual management of tasks, instead of creating documents.
There are many websites on the Internet where this management tool can be brought from. Once the installation is completed, the templates that come with the software can now be used. Simply fill in the template with the basic lists of data against which time must be recorded. The software then tracks the time spent doing these tasks. The timesheet produced is then arranged by the software according to name so that easy retrieval is facilitated.
Templates also serve as guides to users. With the document already sectioned or labeled with specific headings so that only the particulars and other data have to be filled in, it is unlikely that users will miss these important columns and rows. This feature facilitates the fastest way of producing an accurate working document.
The use of these templates also provided consistency in the documentation process of organizations. Before, managers used different formats in monitoring time, employee, and tasks. This created a level of confusion among managers and employees when records were compared. By using only one type of template for all departments to use, improvement in the process of time tracking was observed. With this consistency came proficiency in all work levels. The final documents created with time tracking templates also look very formal and business-like, especially from the management standpoint. Furthermore, by making use of this pre-outlined document, managements save time and energy.